Personal Assistant to the Executive Director

Overview

Responsibilities

• Provide comprehensive administrative support to the Executive, including scheduling, correspondence, and meeting coordination.
• Manage and organize the Executives calendar, appointments, and travel logistics.
• Handle confidential documents, files, and communications with the utmost discretion.
• Coordinate with internal departments, vendors, and external partners on behalf of the executive.
• Prepare reports, presentations, and documents as required.
• Attend meetings, take minutes, and ensure timely follow-up on action items.
• Assist in planning and executing company events, site visits, and marketing activities.
• Support the Executives in monitoring project timelines, deliverables, and team performance.
• Handle social and digital communication (emails, calls, basic online correspondence).
• Perform other duties as assigned to enhance executive efficiency and company productivity.

Requirements

• Education & Qualifications:
• Candidates should possess an HND / B.Sc. in Business Administration, Secretarial Studies, Management, or related discipline.
• Additional certification in Executive Assistance, Office Administration, or Project Management is an advantage.
• Experience:
• Minimum of 3 years’ experience as a Personal Assistant, Executive Assistant, or Administrative Manager.
• Prior experience supporting senior executives is a strong advantage.
• Must be available on-call when necessary for urgent business activities.
• Must be smart, articulate, presentable, and tech-savvy.
• Must maintain strict confidentiality at all times.
• Must be proactive, resourceful, and solution-oriented.
• Immediate availability is a plus.
• Required Skills & Competencies:
• Exceptional organizational and time management skills.
• Excellent verbal and written communication abilities.
• High emotional intelligence, confidentiality, and professionalism.
• Strong proficiency in Microsoft Office Suite and basic digital tools (Google Workspace, Canva, Notion, Trello, etc.).
• Ability to multitask, prioritize, and work under minimal supervision.
• Presentable, confident, and able to represent the executive professionally.
• Strong interpersonal and coordination skills.
• Attention to detail and problem-solving mindset.