Executive Assistant Vacancy at Dangote Industries Limited

Overview

Responsibilities

• Executive & Administrative Support21:
• Manage the MD/CEO’s calendar, appointments, travel, and meetings.
• Prepare and organize documents, reports, and presentations for management and client meetings.
• Handle confidential correspondence and maintain organized filing systems (both digital and physical).
• Track key operational and financial updates and prepare summaries for the MD/CEO.
• Meeting & Communication Management:
• Coordinate and prepare for internal and external meetings, including management reviews, plant visits, and vendor/client discussions.
• Take accurate meeting minutes, circulate them promptly, and track action points.
• Act as a liaison between the MD/CEO and departmental heads (production, sales, HR, finance, quality control, etc.).
• Facilitate clear and timely communication across departments.
• Operational Coordination:
• Follow up on daily factory and production reports,
• Delivery schedules, and key performance indicators (KPIs).
• Assist in coordinating quality control, compliance, and audit-related documentation as required.
• Assist in preparing business reports, presentations, and data summaries for management review.
• External Relations:
• Communicate professionally with clients, suppliers, and other business partners on behalf of the MD/CEO.
• Organize business travel, plant visits, and client site visits.
• Help manage key relationships with stakeholders and ensure a professional company image

Requirements

• Education: Bachelor's degree in Business Administration, Management, or a related field.
• Added Advantage: Additional certification in Office Administration, Executive Support, or Project Management will be an advantage
• Experience: 5 - 8 years of of progressive experience as an Executive Assistant, Personal Assistant, or Office Manager supporting senior leadership.
• Prior experience in a manufacturing, packaging, or FMCG environment is highly desirable.
• Proven ability to work effectively in fast-paced, deadline-driven operations.
• Competencies Skills:
• Technical Skills:
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong reporting, documentation, and data analysis skills.
• Excellent written and verbal communication skills.
• Familiarity with ERP systems or corporate reporting software is a plus.
• Behavioral Competencies:
• High level of integrity, confidentiality, and professionalism.
• Strong organizational and time management abilities.
• Proactive approach with the ability to anticipate needs and solve problems.
• Excellent interpersonal and relationship management skills.
• Ability to multitask and prioritize effectively under pressure.
• Attention to detail and accuracy in all work outputs.