Executive Assistant Vacancy at a Leading Health Tech and Logistics Company - Lifebank

Overview

Responsibilities

• Calendar & Schedule Management:
• Manage the CEO’s calendar, prioritizing meetings, travel, and engagements.
• Coordinate meetings across multiple time zones (Nigeria, Kenya, Ethiopia, and USA).
• Communication & Correspondence:
• Act as the first point of contact for internal and external stakeholders.
• Draft, proofread, and manage emails, presentations, and other correspondence.
• Follow up on action items from meetings and ensure timely completion.
• Travel & Logistics Coordination:
• Arrange travel, accommodations, and itineraries for the CEO.
• Coordinate logistics for meetings, events, and field visits across multiple countries.
• Be available for occasional visits to the Lagos Mainland office as required.
• Operations Support:
• Assist with project tracking, reporting, and operational updates.
• Liaise with regional teams in Nigeria, Kenya, and Ethiopia to facilitate smooth execution of company initiatives.
• Confidentiality & Discretion:
• Handle sensitive information with utmost confidentiality.
• Support the CEO in personal and professional matters as required.
• Other Duties:
• Conduct research, prepare briefings, and provide summaries for decision-making.
• Support special projects and ad hoc requests as needed.

Requirements

• Bachelor’s Degree in Business Administration, Management, or related field.
• Proven experience as an Executive Assistant or similar role supporting C-level executives.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Tech-savvy with proficiency in Google Workspace, Project Management softwares,Slack, and other productivity tools.
• Ability to work independently, take initiative, and anticipate needs.
• Comfortable working across different time zones, including U.S. time zones.
• Strong interpersonal skills and ability to liaise with diverse teams.
• Experience in Health Tech or Logistics sectors is a plus.
• Key Competencies:
• Proactive and detail-oriented
• Adaptable and flexible with schedules
• High level of discretion and integrity
• Strong problem-solving and multitasking ability
• Cross-cultural awareness and sensitivity.