Executive Assistant to the CEO (Remote) Vacancy at a Fast-growing Psychiatric Practice

Overview

Responsibilities

• Manage daily schedules, calendars, and appointments for executive leadership
• Coordinate meetings, prepare agendas, and handle follow-up communication
• Organize and maintain documents, files, and confidential records
• Draft, review, and send professional correspondence on behalf of executives
• Assist with project coordination, tracking deadlines, and managing action items
• Prepare reports, summaries, and presentations as needed
• Handle travel arrangements, accommodations, and logistics
• Serve as a primary point of contact between executives, staff, and external partners
• Monitor email communications and prioritize items requiring executive attention
• Support executives with administrative tasks to ensure efficiency
• Assist with leadership-related onboarding and coordination
• Manage expense reports, invoices, and budget tracking
• Maintain discretion and always safeguard sensitive information

Requirements

• Bachelor’s Degree in Business Administration, Office / Administrative Management, Human Resource Management, Public Administration or related degree preferred.
• 3+ years of experience in executive assistance, administrative support, or related roles.
• Skills & Competencies:
• General Requirements:
• Excellent communication skills (Verbal and Written)
• Excellent Excel skills (advanced preferred)
• Strong internet connectivity (mandatory)
• Personal device/laptop (mandatory)
• Strong computer literacy
• Role-Specific Skills:
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite
• Strong attention to detail and accuracy
• Ability to work independently and anticipate executive needs
• Professionalism and confidentiality in handling sensitive information.
• Additional Information:
• Excellent team environment
• Strong opportunities for growth
• Fully remote work arrangement