Executive Assistant

Overview

Responsibilities

• Executive Support:
• Manage complex executive calendars, schedule meetings, appointments, and travel arrangements.
• Prepare meeting materials, reports, and presentations; record and distribute meeting minutes.
• Ensure smooth daily operations by anticipating executive needs and proactively resolving issues.
• Client & Communication Management:
• Serve as the primary contact for clients, vendors, lenders, and title/escrow representatives.
• Screen calls, emails, and messages, ensuring timely and professional responses.
• Maintain client confidentiality and deliver concierge-level service that strengthens client relationships.
• Transaction Coordination:
• Oversee the end-to-end property transaction process from listing to closing.
• Coordinate with vendors for photography, staging, inspections, and other property services.
• Maintain accurate transaction files and ensure compliance with company and industry standards.
• Marketing & Presentation:
• Assist in preparing professional presentations for buyers, sellers, and investors.
• Manage social media platforms, digital campaigns, and marketing materials for property promotion.
• Support content creation and ensure brand consistency across marketing channels.
• Office Operations:
• Manage office supplies, records, and document filing systems.
• Handle basic bookkeeping, expense tracking, and payroll support as needed.
• Perform errands and other administrative duties to support daily operations.
• Project Management:
• Coordinate special projects, events, and business initiatives on behalf of the executive.
• Conduct research and prepare summaries or reports as requested.

Requirements

• Bachelor’s degree or HND in Business Administration, Real Estate Management, or a related field.
• 2–4 years of experience in real estate administration or executive support.
• Strong organizational and time-management abilities with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and real estate management software (e.g., CRM systems).
• Ability to multitask, work under pressure, and maintain professionalism at all times.
• High level of integrity, discretion, and problem-solving ability.
• Male candidate with a valid driver’s license and good driving skills.
• Personal Attributes:
• Dependable, proactive, and self-motivated
• Excellent interpersonal and client service skills.
• Strong sense of accountability and initiative.
• Ability to work independently and as part of a team.