Executive Assistant

Bachelor’s degree or HND in Business Administration, Real Estate Management, or a related field. 2–4 years of experience in real estate administration or executive support. Strong organizational and time-management abilities with exceptional attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and real estate management software (e.g., CRM systems). Ability to multitask, work under pressure, and maintain professionalism at all times. High level of integrity, discretion, and problem-solving ability. Male candidate with a valid driver’s license and good driving skills. Personal Attributes: Dependable, proactive, and self-motivated Excellent interpersonal and client service skills. Strong sense of accountability and initiative. Ability to work independently and as part of a team.

Executive Support: Manage complex executive calendars, schedule meetings, appointments, and travel arrangements. Prepare meeting materials, reports, and presentations; record and distribute meeting minutes. Ensure smooth daily operations by anticipating executive needs and proactively resolving issues. Client & Communication Management: Serve as the primary contact for clients, vendors, lenders, and title/escrow representatives. Screen calls, emails, and messages, ensuring timely and professional responses. Maintain client confidentiality and deliver concierge-level service that strengthens client relationships. Transaction Coordination: Oversee the end-to-end property transaction process from listing to closing. Coordinate with vendors for photography, staging, inspections, and other property services. Maintain accurate transaction files and ensure compliance with company and industry standards. Marketing & Presentation: Assist in preparing professional presentations for buyers, sellers, and investors. Manage social media platforms, digital campaigns, and marketing materials for property promotion. Support content creation and ensure brand consistency across marketing channels. Office Operations: Manage office supplies, records, and document filing systems. Handle basic bookkeeping, expense tracking, and payroll support as needed. Perform errands and other administrative duties to support daily operations. Project Management: Coordinate special projects, events, and business initiatives on behalf of the executive. Conduct research and prepare summaries or reports as requested.