Executive Assistant at a Leading FMCG Manufacturing Company

Overview

Responsibilities

• Executive Support & Coordination:
• Manage executive calendars, schedules, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, take minutes, and track action items.
• Serve as a key point of contact between executives and internal/external stakeholders.
• Administrative & Operational Support:
• Support executives with daily administrative tasks and workflow management.
• Assist in planning and coordinating executive events, visits, and meetings.
• Track deadlines, deliverables, and management commitments.
• Confidentiality & Discretion:
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Support compliance with company policies and executive protocols.
• Key Performance Indicators (KPIs)
• Accuracy and timeliness of executive schedules and deliverables.
• Turnaround time for correspondence and reports.
• Meeting coordination effectiveness and follow-up completion.
• Executive satisfaction and feedback.
• Confidentiality and compliance with company protocols.
• Organization and retrieval of documents and records.
• Responsiveness to internal and external stakeholders.

Requirements

• Bachelor’s Degree or HND in Business Administration, Secretarial Studies, or related field.
• Minimum 3 – 4 years experience as an Executive Assistant or in a similar senior administrative role.
• Experience supporting senior executives in a corporate or manufacturing environment is an advantage.
• Skills & Competencies:
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion, integrity, and professionalism.
• Ability to multitask and work under pressure.
• Strong interpersonal and coordination skills.