Administrative Officer (Remote)Vacancy at HOP Services Limited

Overview

Responsibilities

• Manage calendars, appointments, and internal schedules (Google Calendar)
• Prepare and maintain documents, reports, and trackers (Google Docs/Sheets)
• Coordinate meetings: invites, agendas, minutes, and follow-ups
• Handle general correspondence and inquiries via email/WhatsApp; route requests to the right team member
• Maintain organized digital filing in Google Drive (naming conventions, folders, version control)
• Support basic HR/admin tasks (staff records, onboarding checklists, leave tracking)
• Assist with vendor/client admin support (quotes, invoices follow-up, service documentation)

Requirements

• 1 - 3 years experience in admin/operations support (remote experience is a plus)
• Strong written English and professional communication skills
• Solid proficiency with Google Workspace (Docs, Sheets, Drive, Calendar)
• High attention to detail, confidentiality, and reliability
• Ability to work independently, prioritize tasks, and meet deadlines
• Stable internet connection and a laptop
• Nice to Have:
• Experience supporting service businesses (cleaning/hospitality/consulting)
• Familiarity with simple process documentation (SOPs) and checklists
• What Success Looks Like (First 60–90 Days):
• Admin requests are tracked, prioritized, and closed out on time
• Files and folders are consistently organized and easy to find
• Meetings run smoothly with clear notes and action items
• The team spends less time “chasing” information and more time delivering for clients