Administrative Assistant

Overview

Responsibilities

• General Administration: Assist the Admin Manager in daily office operations, including filing, record-keeping, and maintaining an organized digital and physical workspace.
• Scheduling & Coordination: Manage calendars, coordinate internal meetings between software and hardware teams, and organize travel arrangements for field testing or client demos.
• Procurement Support: Assist in sourcing and tracking orders for engineering components, office supplies, and prototype materials.
• Document Management: Help prepare and format technical reports, project proposals, and internal memos.
• Communication Hub: Act as a point of contact for vendors and service providers; manage incoming inquiries via email and phone.
• Facility & Logistics: Oversee the shipping and receiving of equipment prototypes and ensure the lab/office environment meets safety and cleanliness standards.
• Event Planning: Assist in organizing team-building events, workshops, and product launch celebrations.

Requirements

• Education: High School Diploma required; Associate’s or Bachelor’s Degree preferred.
• Experience: 1–2 years of experience in an administrative or office support role (experience in a tech startupplus).
• Tech Savviness: Proficiency in Microsoft Office 365 or Google Workspace.
• Experience with project management tools (like Jira, Trello, or Asana) is a bonus.
• Organizational Skills: Exceptional time-management skills and the ability to prioritize tasks in a high-pressure environment.
• Attention to Detail: A sharp eyefor catching errors in documentation and managing inventory logs.
• Communication: Strong written and verbal communication skills; ability to interact professionally with engineers, developers, and stakeholders.
• Adaptability: A can-doattitude with the flexibility to pivot between administrative tasks and physical logistics.