Administrative Assistant

Bachelor’s degree or HND in Business Administration, Office Management, or related field 3–5 years’ experience as an administrative or executive assistant Experience supporting senior management or executives is required Knowledge of office management procedures and administrative best practices Competencies / Skills: Excellent organizational and time management skills Strong written and verbal communication abilities Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong attention to detail and accuracy Ability to manage multiple tasks and priorities Professional interpersonal and coordination skills Behavioural Qualities / Other Competences: High level of integrity, discretion, and confidentiality Professionalism and strong work ethic Proactive and dependable Ability to work under pressure and meet deadlines Strong sense of responsibility and accountability. Positive attitude and adaptability.

Executive Administrative Support: Provide day-to-day administrative support to the General Manager. Manage the General Manager’s calendar, appointments, meetings, and travel arrangements. Prepare agendas, take minutes, and follow up on action points from meetings. Coordinate internal and external meetings on behalf of the General Manager. Communication and Correspondence: Draft, review, and manage official correspondence, emails, memos, and reports. Serve as the primary point of contact between the General Manager and internal/external stakeholders. Screen calls, emails, and visitors, ensuring timely responses and proper prioritization. Maintain professional communication at all times. Documentation and Record Management: Prepare and organize reports, presentations, and briefing documents for management use. Maintain filing systems (physical and electronic) for confidential and operational documents. Ensure accurate record-keeping and document control. Manage approvals, signatures, and official documentation. Coordination and Follow-Up: Track tasks, projects, and directives issued by the General Manager. Follow up with department heads to ensure timely completion of assignments. Coordinate inter-departmental communication and information flow. Confidentiality and Office Management: Handle sensitive and confidential information with discretion. Ensure smooth operation of the General Manager’s office. Manage office supplies and administrative resources. Support preparation for audits, inspections, and executive engagements. Reporting and Administrative Support: Assist in compiling management reports, presentations, and performance summaries. Maintain records of key decisions and executive communications. Support planning, budgeting, and operational reviews where required. General Administrative Duties: Assist with event planning, executive functions, and company engagements. Perform other administrative tasks as assigned by the General Manager. Support special projects and ad-hoc assignments.